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FAQ-Amendment and issue of duplicate Licence under the Factories

Home/ Branch/Division/ DIRECTORATE OF INDUSTRIAL SAFETY & HEALTH (DISH)/ FAQ-Amendment and issue of duplicate Licence under the Factories

FAQ

PROCEDURE OF ONLINE AMENDMENT OF LICENCE UNDER THE FACTORIES ACT, 1948

 

Q1. Is there any restriction in amending licence

Ans. Yes. Address of a licenced “Factory” can be amended if the factory is shifted only to Conforming Industrial Areas of Delhi. (However, licence of “Public Utility Services” such as Petrol Pumps, CNG Stations, DTC Depots etc. as per MPD 2021 can be amended irrespective of their locations.)

Q2. What are the types of amendments required in the already granted or renewed licence?

Ans. Amendment in licence is warranted, if the occupier of a factory needs to change the name of a factory/address of a factory/name of occupier/increase or decrease in number of workers stated in the licence/increase or decrease of electricity (HP) as specified in the licence.

Q3. Can all the above amendments mentioned at Answer 2 be applied at a time?

Ans. Yes. All amendments or a particular amendment of licence can be applied as per the requirement of the Occupier of the factory.

Q4. Should Applicant and Occupier be same?

Ans. Yes. The Applicant should be the Occupier of the factory and can apply for amendment. No other person can apply for amendment of licence and if applies, the same shall be rejected and fee shall be forfeited.

Q5. What is the amendment fee to be paid for getting licence amended?

Ans. For each amendment Rs. 100/- has to be paid. In addition to Rs. 100/- where change in no. of workers and change in electricity load (H.P.) are required, fee has to be paid as per fee chart mentioned below:-

H.P. Installed Maximum number of workers to be employed on any day during the year.
  Upto20 21to50 51to100 101to250 251to500 501to750 751to1000 Above1000
  Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs.
Nil 100 200 400 1000 1600 3000 4000 5000
Upto10 200 400 480 1200 2400 3600 4800 6000
Above10andupto50 400 600 800 2000 4000 6000 8000 10000
Above50andupto100 800 1000 1200 3000 6000 9000 12000 15000
Above100 1200 1600 2000 4000 8000 12000 16000 20000


Note:

  1. Fee will be auto calculated by the system and to be paid online.
  2. The fee structure is based on number of workers and sanctioned electrical load for one year. In case of amendment of no. of workers and electricity load, fee slab will change, and system will calculate the fee accordingly.
  3. Balance fee will also be calculated by the system up to the year for which the license is already issued or renewed earlier.
  4. In case of increase in no. of workers and H.P., excess fee has to be paid by the occupier/applicant.
  5. In case of reduction in no. of workers and electricity load, the excess fee already paid will not be refunded.

Q6. Can amendment of license be applied manually?

Ans. No. Only online application shall be entertained.

Q7. How to get registered in e-district portal to avail online service of amendment of licence?

Ans. Present Occupier (if previous occupier is changed) of any factory is required to get himself registered through “Citizen Registration Form” available at e-District Delhi portal and create his login ID and can avail this service.

Q8. What is the procedure to apply for amendment of licence which was issued online through e-district portal?

Ans. Present occupier will login with his ID in e district portal, select service of amendment of licence under the Factories Act, 1948 available under the heading “Labour Department” and mention FD No. of already granted online licence and fill up service specification details as per requirement of amendments, pay online auto-calculated amendment fee and balance fee by the system (in case of increase in no. of workers & H.P.) and also upload documents with respect to particular amendment of licence.

Q9. What is the procedure to apply for amendment of licence which was issued manually earlier?

Ans. If the licence has been issued or renewed manually earlier, present occupier will login with his ID in edistrict portal, select service of amendment of licence under the Factories Act, 1948 available under the heading “Labour Department” and mention FD No. of already manually granted licence and fill up service specification details and upload necessary documents and pay online auto calculated amendment fee by the system.

Q10. What are the documents to be uploaded for amendment of licence which was issued or renewed manually earlier?

Ans. The following documents are required to be uploaded: -

  1. Fill up online “Service Specification Form”.
  2. Online fees.
  3. ID proof of Occupier and Manager.
  4. List of Partners/Directors with their residential address as the case may be.
  5. NOC from other partners or Board Resolution by Directors for nomination of occupier as per sections 2(n) and 7 of the Factories Act, 1948 as the case may be.
  6. Proof/supporting documents of Occupier as Director/ Partner/ Proprietor of the factory as the case may be.
  7. Existing building plan in PDF format as per Rule 3A of the Delhi Factories Rules, 1950.
  8. Latest electricity bill as a proof of sanctioned load of electricity in case of own premises or NOC from owner of the premises in case of rented premises.
  9. Proof of occupancy (copy of rent agreement/ownership proof i.e. conveyance deed).
  10. Flow chart of manufacturing process.
  11. List of raw materials used in manufacturing process.
  12. List of machineries installed in the premises.
  13. Such other particulars or documents as communicated through online platform by the department, i.e. by the concerned district Dy. Director (ISH).


Q11. What are the documents to be uploaded for amendment of licence which was issued or renewed through online earlier?

Ans. Only the documents which are related to particular amendment of licence are required to be uploaded after filling online “Service Specification Form”. Documents required to be uploaded according to the amendment of licence is elaborated below: -

S.No. Name of Amendment Documents to be uploaded
1 Change in name of occupier
  1. For Proprietorship Factory-GST registration.
  2. For Partnership Factory-Partnership deed/dissolution deed NOC from other partners to new partner.List of partners with residential address.
  3. For Directorship Factory-MOA,Board resolution to nominate new occupier,Formno.32/DIR-12,list of directors with residential address.
2 Change of constitution of factory (Prop.topartner/Director,Partner to prop. /Director,Director to prop. /partner) As above.
3 Change in name of factory as above.
4 Changeinaddressoffactory
  1. Revised building plan of new premises.
  2. Ren agreement/Conveyance deed as the case may be.
  3. Latest electricity bill (in case of owned building) or NOC from the owner of the premises (in case of rented premises).
5 Increase or decrease in no. of workers. -
6 Increase or decrease of electricity load (H.P.) Latest electricity bill (in case of owned building) or NOC from the owner of the premises(in case of rented premises).


Q12. What is the procedure followed by the Department in amending the licensed?

Ans. All online applications are scrutinized and in case of any defect the same will be communicated to the applicant online, pointing out the defects.

If the application is complete in all aspects, licence will be amended. Only in case of change of address of the factory and increase in no. of workers the factory premises shall be inspected to adjudge suitability for amendment of licence.

Q13. Is there any time limit to rectify/reply in case application submitted by applicant was found incomplete?

Ans. Yes. In case any document, information is sought from the applicant, the reply alongwith required documents should be uploaded by the applicant preferably within 03 days.

Q14. Whether online application for amendment of licence can be rejected?

Ans. Yes. If the information provided by the applicant through “Service Specification Details” of the online service is found to be incorrect, his/her application may be rejected. In such case, the licence fee shall be forfeited. Hence, the applicant has to be very careful while filling the online “Service Specification Details”.

Q15. Once rejected, whether the application can be submitted again for obtaining licence?

Ans. Yes. An applicant can apply afresh by depositing auto-calculated licence fees again through online system. A new reference number will be generated. Please ensure that the defects pointed out earlier, on which the application was rejected, have been rectified before submission of fresh application.

Q16. Whether the amended licence will be sent by post?

Ans. No. A digitally signed licence can be downloaded from the dashboard of the applicant.

Q17. What has to be done in case of any difficulty arises in the process of online amendment of licence?

Ans. Applicant may send mail to salab[dot]delhi[at]nic[dot]in & edistrict[dot]delhi[at]gov[dot]in with difficulties faced during the process including uploading of documents.

Q18. What has to be done in case of any doubt regarding the required documents and information has to be uploaded regarding online amendment of licence?

Ans. Applicant may contact the following Dy. Directors:-

S. No. Districts Name of Officer Mobile No.
1 North, Shahdara, East & North-East Sh. S.P. Rana 9717295552
2 North-West & Central Sh. J.N. Jain 9717295552
3 West, South-West & New Delhi Sh. P.K. Goswami 9717295552
4 South & South-East Sh. Pinkesh Kumar 9717295552
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